Board Meetings – Preparation of board papers, attend board meeting, drafting board minutes, keeping and maintaining minute books
General/Annual Meetings – Circulating all documentation to shareholders, co-ordinating the administration and attending meetings and taking minutes.
Statutory Registers and Books – Keeping and maintaining of statutory registers.
Statutory Returns – Liaising with the Registrar of Companies on:
any changes (resignation, removal, appointment, etc) in the director(s) of a company or particulars relating to director(s)
annual returns
change of company name
adoption, amendment and revocation of constitution
issue of shares
payment of annual registration fees and trade licence fees to the Registrar of Companies
any other relevant changes that requires updating with the Registrar of companies.
Share registration – Maintaining the company’s register of members and dealing with transfers and other matters.
Shareholder Communication – Communicating with the shareholders ( i.e through circulars),payment of dividends, issuing documentation regarding rights issue and capitalisation issues and general shareholder relations.
General Compliance: Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act, Code of Corporate Governance, FIAMLA and FIAMLA Regulations.
